Bookkeeping & Administrative Associate

About the Role

We are looking for a dependable and detail-oriented Bookkeeping & Administrative Associate to support the financial and operational functions of our fully remote team on a part-time basis (20 hrs/week). This role combines bookkeeping responsibilities with general administrative coordination, making it a great fit for someone who is equally comfortable working with numbers and managing day-to-day organizational tasks.

Responsibilities

• •Record and categorize financial transactions accurately using bookkeeping software such as QuickBooks or similar platforms.
• •Reconcile bank statements, credit card accounts, and other financial records on a regular basis.
• •Prepare and send invoices, track accounts payable and receivable, and follow up on outstanding payments.
• •Assist with payroll processing, expense reporting, and maintaining organized financial documentation.
• •Provide general administrative support including scheduling, calendar management, email correspondence, and document preparation.
• •Maintain organized digital filing systems for financial records, contracts, and operational documents.
• •Support month-end and year-end close processes and assist with preparing reports for leadership review.

Qualifications

• •A background in bookkeeping, accounting, or administrative support, demonstrated through work experience or a relevant portfolio.
• •A degree or certification in Accounting, Business Administration, Finance, or a related field, or equivalent hands-on experience.
• •Proficiency in bookkeeping software such as QuickBooks, Wave, or FreshBooks, and comfort with spreadsheet tools like Microsoft Excel or Google Sheets.
• •Strong attention to detail and accuracy when handling financial data and records.
• •Good organizational and time management skills with the ability to juggle multiple responsibilities in a remote environment.
• •Clear written and verbal communication skills for coordinating with team members, vendors, and clients.
• •A self-directed, reliable working style with a consistent record of meeting deadlines independently.

Benefits & Perks

• •Salary of $38,000 to $58,000 per year based on experience level, structured for a 20-hour part-time schedule.
• •100% remote, work from anywhere in the United States.
• •Flexible scheduling with a team that values output over rigid hours.
• •Prorated paid time off and all US federal holidays observed.
• •Annual professional development stipend for courses, certifications, and tools.
• •Monthly health and wellness allowance.
• •A collaborative and organized team environment where your contribution to the financial and operational health of the company is genuinely valued.